Keep each property clear
Identify the town, property and unit reference. Describe the reported issue in the occupant’s words, then note your own observations separately. Group repairs and optional improvements by room so their priorities are clear.
Separate access from approval
Name the person who can meet the electrician and the person authorized to approve the scope. Explain the approval process before booking. Do not put lockbox codes or alarm information into the initial website message.
Make the timing specific
For a vacation rental, share confirmed vacancy windows and the next arrival date. For an occupied property, explain tenant coordination and access restrictions. Availability and completion timing need to be agreed for the actual work.
Plan the follow-up
Let us know who needs the estimate and whether you use a work-order reference. Discuss what should happen if additional work is identified; a service visit does not automatically close every item on the list.